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Read MoreWhen is the Appointment Letter Provided?
The Appointment Letter is presented to the new employee by the HR Manager or a designated Manager at BizMantra. This document formally clarifies any outstanding details about the employment, ensuring that the employee has a clear understanding of their daily responsibilities and expectations. Appointment Letters are printed on the company’s letterhead, and one signed copy is retained by the employer while another is kept by the employee.
How to Create an Appointment Letter
| Appointment Letter | |
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[Date, Month, Year] [Candidate Name] Subject : Appointment for post of [Designation] Dear [Mr.] [Candidate Name], We are pleased to offer you, the position of [Designation] with [Company name] (the "Company") on the following terms and conditions:
Your employment will be effective as of [Starting Date, Month, Year]. Your job title will be [Designation], and you will report to [Mr.] [Name], [Supervisor Designation]. Your salary and other benefits will be as set out in Schedule 1, hereto. You will be posted at [City, State]. You may, however, be required to work at any place of business which the Company has, or may later acquire. The normal working days are [Start Day] through [End Day]. You will be required to work for such hours as necessary for the proper discharge of your duties to the Company. The normal working hours are from [Start Time] to [End Time] and you are. |
What is a Joining Letter?
A joining letter, also known as a job acceptance letter, is a formal document sent by the employee to confirm acceptance of the job offer and its terms (such as salary and start date) as outlined in the offer letter. This letter serves as a record of the employment agreement and signifies the start of the employee’s relationship withBizMantra . You can utilize the joining letter format available in Word to craft your letter effectively.
What to Include in the Joining/Job Acceptance Letter?
Here are some essential elements to incorporate into your joining or job acceptance letter :
Your Contact Information : Provide your name, address, phone number, and email for the company’s reference.
Date : Include the date you write the letter.
Recipient Information : Address the hiring manager by name and title, along with the company name and address.
Acceptance of Job Offer : Clearly state your acceptance of the offered position (job title) at BizMantra, referencing the date of the offer letter.
Confirmation of Start Date : Reiterate your official start date as mentioned in the offer letter.
CReporting Manager : Mention the name and title of your reporting manager if known.
Acceptance of Terms : Acknowledge that you have reviewed and accepted the terms of the offer, including salary and benefits.
Closing and Signature : Close the letter with “Sincerely” followed by your typed name and a signature (if sending a physical copy).
